Privacy Policy

1. Introduction
At Emify (“we”), we generally process personal data (hereafter also referred to as “data”) when in contact with you. This includes information that relates to an identified or identifiable individual. When we speak of "processing", we mean any handling of data, such as collecting, storing, using, modifying, disclosing, or deleting data. Protecting your personal data is important to us. In this privacy policy, we inform you about which data we collect, how we use it, and what rights you have under the Swiss Data Protection Act (DSG).
Please note that the following information may be reviewed and amended from time to time. We recommend checking this privacy policy regularly.

2. Responsible Entity
Emify (Pranvera Rasaj, Luca Grand, Istenç Açikalin, Marc Blöchlinger)
Dufourstrasse 50, 9000 St. Gallen, Switzerland
info@emify.ai

3. Visiting our websites (emify.ai / emify.ch)

Domain & Hosting
Our domain emify.ai is managed via GoDaddy and may redirect to emify.ch. The website itself is hosted on Netlify (Netlify, Inc., 2325 3rd Street, Suite 296, San Francisco, CA 94107, USA). When you access our site, Netlify’s infrastructure automatically processes technical data (e.g. IP address, browser/user-agent, request URL, timestamp) in server access logs. These logs are retained for a limited period.

Netlify Project Analytics
We use Netlify’s server-side Project Analytics. It evaluates CDN/server logs and does not set client-side cookies. “Unique visitors” are counted via different IP addresses within the selected time period.

Google Analytics 4 (GA4)
We additionally use Google Analytics 4 to understand how visitors use our site. GA4 places first-party cookies (e.g. “_ga”) unless you decline via our cookie banner. According to Google, GA4 does not log or store IP addresses; IP data is only used transiently to derive coarse geolocation.

Cookies & Similar Technologies
Technically necessary cookies (e.g. those required to deliver the site) are always active. Non-essential/analytics cookies (e.g. GA4) are only set with your consent via our cookie banner. You can withdraw consent at any time through the banner settings or your browser.

Fonts & Other Third-party Assets
This site may load fonts from Google Fonts and Adobe Fonts. These providers receive your IP address to deliver the fonts correctly. Adobe Fonts does not set cookies for this purpose.

Forms & Storage
If you submit information via a web form, we collect the data requested to process your inquiry. We store certain information in Notion (Notion Labs Inc., 2300 Harrison Street, San Francisco, CA 94110, USA) for documentation/collaboration purposes.

4. What Data We Collect
We collect and process the following personal data in particular:
- Name
- Email address
- Job role/title (e.g. “lawyer”, “associate”)
- Any information you provide in forms or correspondence
We collect this data when you:
- Register to access our AI chatbot demo
- Sign up for updates/newsletters
- Contact us via our communication channels

5. Purposes of Processing
We use your data to:
- Provide and manage access to our demo and services
- Measure and improve our website (Netlify Analytics, GA4)
- Send newsletters, product updates and event information (with consent where required)
- Communicate with you and provide support

6. Disclosure to Third Parties
We share data only as necessary with service providers (processors) such as Netlify (hosting/analytics), Google (Analytics), Notion (storage), and email delivery services. We may disclose data to authorities if legally required.

7. Cross-border Transfers
Some providers are located in the USA. Transfers occur if an adequate level of protection is ensured (e.g. via the Swiss-US Data Privacy Framework or Standard Contractual Clauses).

8. Retention
We store personal data only as long as necessary for the stated purposes or as required by law. Infrastructure access logs are kept only briefly. You may request deletion where no legal obligations prevent it.

9. Your Rights
According to the DSG, you have the right to:
- Request information (access) about your stored data
- Request correction of inaccurate data
- Request deletion of your data (unless legal duties prevent this)
- Object to processing (especially for direct marketing)
- Request data portability (for data you provided, where processing is automated and based on consent or contract)
- Withdraw consent at any time

11. Contact
For questions or to exercise your rights: info@emify.ai

12. Changes
We may amend this policy at any time. The latest version is published on our website.

Effective date: 25 July 2025